The healthcare organization where you work is a teaching hospital so you have medical students, residents, as well as nursing health information; and a variety of other students coming throu
March 17, 2023
CASE 2-31 Retention Planning
The healthcare organization where you work is a teaching hospital so you have medical students, residents, as well as nursing health information; and a variety of other students coming through the facility to gain experience in their respective fields; The organization also conducts medical research, some of which goes back many years. There is an active emergency room that is designated a trauma center. The ER has a high readmission rate. The healthcare organization has converted the health information to an EHR but still has five years of paper records as well as microfilm going back 35 years. The plan is to close the file area in three Years.
Based on this information, make recommendations on what should be done to comply with retention plans as Well as how you will deal with the loss of the file area. Be sure to include how you will get your current situation in compliance with the plan. Justify your recommendations based on the information that you have about the organization, laws, accreditation, professional standards, and your knowledge about retention. Include the following:
The retention period for the various types of records that you retain (address all types of records such as medical/surgical, psychiatric, master patient index, pediatric, etc.)
The format to be used to store the health records
Method of destruction for the different media
Destruction policies to be in place including documentation required
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