Your roommate is about to submit a scope statement for a spring concert sponsored by the entertainment council at Western Evergreen State University (WESU). WESU is a residential university with over 22,000 students. This will be the first time in six years that WESU has sponsored a spring concert. The entertainment council has budgeted $40,000 for the project. The event is to occur on June 5th. Since your roommate knows you are taking a class on project management she has asked you to review her scope statement and make suggestions for improvement. She considers the concert a resume-building experience and wants to be as professional as possible. Following is a draft of her scope statement.
What suggestions would you make and why?
WESU Spring Music Concert
Project ObjectiveTo organize and deliver a 6-hour music concert
Product Scope DescriptionAn all-age, outdoor rock concert
JustificationProvide entertainment to WESU community and enhance WESU’s reputation as a destination university
Deliverables

Concert security
Contact local newspapers and radio stations
Separate beer garden
Six hours of musical entertainment
Design a commemorative concert t-shirt
Local sponsors
Food venues
Event insurance
Safe environment

Milestones

Secure all permissions and approvals
Sign big-name artist
Contact secondary artists
Secure vendor contracts
Advertising campaign
Plan set-up
Concert
Clean-up

Technical Requirements

Professional sound stage and system
At least five performing acts
Restroom facilities
Parking
Compliance with WESU and city requirements/ordinances

Limits and Exclusions

Seating capacity for 8,000 students.
Performers are responsible for travel arrangement to and from WESU.
Performers must provide own liability insurance.
Performers and security personnel will be provided lunch and dinner on the day of the concert.
Vendors contribute 25 percent of sales to concert fund.
Concert must be over at 12:15 A.M.

Customer Review: WESU